1. Request For Time Slot For Meeting Email
  2. Request For Time Slot For Meetings

FindTime is an Outlook add-in that allows you to quickly find time to meet with others - something that can take weeks without FindTime! FindTime helps you pinpoint times to meet by looking at available free/busy data for your attendees as well as creating a poll where attendees can vote on the times you suggest, and even suggest new times. Before you write the email, you should also procure the dates and times that work best for him for a meeting and if possible get three options. This might spare a great deal of back and forth emailing at a later point in time. The most courteous way to begin the text this email is to ask the VIP - 'What date and time work best for you?' Open a calendar invite Click 'propose a new meeting time,' found below the response options of 'yes,' 'no,' and 'maybe' If permissions are granted, check other attendees' calendar availability Fill. If none of these time slots work for you, let me know when you’ll be available and we can find a time that works. Also, if you think that it’d be helpful if someone else from the hiring team joins this meeting, please let me know. Thank you, Your name Email signature Related resources: What questions to ask hiring managers during.

The new option, called propose new meeting time, allows invited meeting guests to suggest a new time, and allows the organizer to review and accept the time proposals, the post stated.

Use this email template to request and schedule intake meetings with hiring managers at the beginning of the hiring process.

At the beginning of the hiring process, it’s important that recruiters meet with hiring managers to agree on:

  • the open position’s details;
  • the structure of the hiring process and;
  • the qualification criteria for candidates.

Use this intake meeting email template to request a call or in-person meeting with hiring managers when they want to hire a new team member. To make the most out of this meeting, clarify what hiring managers should prepare beforehand. Also, it’ll be useful if you can provide them with resources, like job description templates.

It’s best to schedule intake meetings with hiring managers early on the recruiting process to make sure you’re on the same page and targeting the right candidates. If necessary, cc all hiring team members when sending this intake meeting email request.

Request for time slot for meetings

Subject line: Intake meeting about [X] position / Let’s discuss [X] position

Hi [Hiring manager’s name],

I’d like to schedule a meeting so that we discuss requirements and candidate profiles for the [job title] role we’re about to open.

Before this meeting, could you have a think on the basics of the open role and the hiring process? For example, here’s some information I’ll need :

  • Employment type (full-time or part-time, permanent or fixed-term contract)
  • Salary range
  • Job duties (five to ten regular tasks)
  • Requirements (including relevant experience and knowledge of specific tools)
  • Evaluation methods (like screening calls, assignments and online tests)
  • Timeline (ideal start date)

Also, if you have specific people in mind that would be good candidates (like internal candidates or past applicants), let me know in this meeting so I can reach out as soon as possible.

To start you off, I’m attaching a job description template [that we’ve used in the past for a similar position]. You can tweak, remove and add job duties and requirements. Or we can review it together during the meeting if you like.

Please let me know which of the following options you prefer and I’ll send you a calendar invitation:

  • [Tuesday 5/15, 10-11 a.m.]
  • [Tuesday 5/15, 2-3 p.m.]
  • [Wednesday 5/16, 1:30-2:30 p.m.]

If none of these time slots work for you, let me know when you’ll be available and we can find a time that works. [Also, if you think that it’d be helpful if someone else from the hiring team joins this meeting, please let me know.]

Thank you,

[Your name]
[Email signature]

Related resources:

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Confirm Meeting Appointment Letter Sample for business meetings, sales meetings, interview meetings, discussion meetings etc.

Confirm Business Meeting Appointment with Boss

Dear Mr. Brian,

I am writing to you to confirm that you have a business appointment on the 12.12.20XX at 10. The Street NR30 2LH Lowestoft Suffolk UK. With Mr. Jerold.

Time

Thank you.

Mr. Jerold

Confirm Meeting Appointment Email

Cape Industries Co. Ltd.,
United Kingdom,

Respected Sir,

This letter is to inform you that your request for an appointment has been accepted. Your meeting will be arranged tomorrow with the Owner of the company. Please come on the requested time otherwise you will miss the meeting.

Thanks,

Cape Industries Ltd

Confirmation of Meeting Appointment

Dear Ms. Mashaal,

Thank you very much for requesting meeting appointment to discuss the issues faced by your company. Mr. James, CEO have nominated Ms. Areeba for this meeting as requested. We hope all of the issues will be resolved in the meeting. The meeting venue, date and time will be the same as said by you.

Best,

Shumaila
Manager Corporate Communication

Letter to Conform Meeting Appointment

Dear Ms. Anum Fatima,

I presented your letter to our president and he agreed for the meeting on agenda said in your request letter. Furthermore the time slot suggested by you is not convenient for us. We can be available on very next day at the same time.

Please check this time slot for you and write back to confirm about the meeting. Otherwise we can have a new schedule for the meeting in case of your non availability on the next day. Looking for your response.

Sincerely Yours,

Abeera Fatima
Company Secretary

Email to Meeting Appointment Confirmation

Dear Ms. Maryam,

Thank you very much for your reply and sparing time for meeting with us. I will reach with my colleagues (Mr. Hashim and Ms. Anum) at 11 AM for sales team meeting as suggested by you. We will also bring all the reports and documents for discussion. Again thanks for your time.

Request For Time Slot For Meeting Email

Sincerely yours,

Request For Time Slot For Meetings

Kanz ul Eman
Manager Corporate Sales

Meeting Appointment Sample Letter

Dear Ms. Mehreen,

I am pleased to write back with confirmation of meeting appointment with Marketing Team. I hope all the staff of marketing team will be present in the meeting with performance reports. Meeting agenda is enclosed with this letter and I request you to please distribute this agenda to all meeting participants. Hope to see you in the conference room for meeting on Tuesday at 11 AM.

Regards,

Sumbal Arif
Director Marketing